Meeting Summary: Collaboration within the Creative Suite

Tue, Sep 14th, 2010 at 6:30 PM

new Meeting Space at Adobe Campus

Event Details

Shared Reviews with Adobe Acrobat
Presented by Heather Ueckert, E-Pro Supervisor at REI

• For a great, brief tutorial on sending a Shared Review: http://tv.adobe.com/watch/learn-acrobat-9/document-collaboration-using-shared-reviews/
• Open the PDF you want to send for review in Acrobat Pro
• Acrobat Pro is needed to initiate
• Anyone can participate with the free Acrobat Reader
• In the ‘Commenting’ menu, select ‘Send for Shared Review’
• In the Review Wizard, make appropriate selections
• Server location
• Reviewers will need Read & Write access to the server you point them to
• Internal partners: internally host on either a Network folder or Web server folder
• External partners: you can use Acrobat.com which is FREE (just need to create an Acrobat ID)
• Distribution: either as a link or an attachment
• Add review deadline
• Locks file date and time
• Can’t make changes after deadline
• Click Send when finished. This makes copy of PDF in the specified location and sends e-mail
• Tracker: helps to find review without going back to e-mail
• Commenting options:
• Sticky note comments
• 3 kinds of text edit
• Change text/blue underline marks changes
• Add content/blue arrow marks changes
• Delete text/red line shows crossed out text
• Can create your own custom stamps with an .eps file
• Publish comments
• Features in the Comments List:
• ‘Show by’ (filter) type, reviewer, status, all
• Sort by author, type, page, date or content
• Migration/Review: Accepted, canceled, completed or rejected
• Save file as an archive copy (flattens comments to PDF, separate from shared review)
• BEST PRACTICES
• Essential to clarify, document and communicate content responsibility as part of your review process
• Leadership support is crucial
• We followed a RASCI model
• To help us define proofing responsibilities, we brainstormed for every possible thing that could be proofed, and created a matrix of the one individual who was responsible for each item
• Clearly define your expectations of your reviewers. Here’s the guidelines that we have found helpful:

  Proofing Guidelines
  To make the proofing-and-approval process as effective as possible, please abide by these five simple rules. Thank you!
  1. Review your proof and publish comments within the stated timeline.
  2. Comment only on what you are responsible for. If you have a comment about something you’re not responsible for, contact the responsible decision maker.
  3. When using the Adobe Acrobat PDF proofing tool to provide comments, use the sticky-note and text tools only.
  4. If you have a question about something you see on the proof, please resolve prior to publishing your comments.
  5. Be specific and constructive in your comments—and provide the business reasons for them when applicable.

• Hold reviewers accountable to the agreed-upon reviewing responsibilities. This is the hardest part, but it definitely pays off over time

 

Adobe CS Live Services
Presented by Jill Soley, Group Product Manager for Adobe CS Live Services

• Adobe CS Live Services launched with CS5
• CSLive Package of Integrated online services
• CS Review/share content with Photoshop, InDesign and Illustrator
• Need Premium to get feedback from others
• Shared work space
• Group files
• Buzzword
• Tables
• Word processor
• Spreadsheets
• InDesign is Buzzword integrated
• Connect Now
• Share screens
• BrowserLab
• Test web pages on a number of web browsers & operating systems
• Site catalyst/new averages
• Gets latest internet trends
• Adobe story
• Create and edits screenplays
• Videos create a metadata file
• Only an online service
•  
• InDesign share with client
• Views content
• Add comments (JPG files of the layers)
• To Create new review
• Name it
• Add document
• Click OK
• Choose share/print
• Add InDesign or Photoshop file to review
• Can share with index or workspace
• Can connect on images/text proofing etc
• Comments show up on right side of page
• Hover over the comments show where located in document
• Can move comment arrows to better show location
• Can adjust size comment box
• Add additional content
• Add additional comments
• CS Review go to
• Acrobat.com/CS Review
• Share my screen
• Connect now
• Online meeting
• Everyone has own meeting space
• Can invite anyone to meeting in Pro version
• Can share anything on desktop
• Can import or export to Buzzwords
• Business models for CS Live
• If sign up now no fee for 1 year
• 2 ways to renew
• 1. Purchase subscription
• 2. Upgrade software and get upgrade with subscription
• Click here for notes provided by Jill Soley

Thank you

Thank you to our wonderful volunteers -- we can't possibly do it without you!

Check-in: Silvia Wilson, Andrea Mojzak, Valerie Woodman
Note-Taker: Annette Dwyer
Photography: Howard Heflin

Upcoming Industry Events

Illustrator class taught by Seattle IDUG Member Teresa Anderson:

Advanced Demystifying Illustrator class

• Class will cover compound paths, 3-D, warping, text, blending and a whole lot more. Also patterns and output.
• Nov 2nd from 11:00 to 4:00
• in Tacoma at the Westgate Forza
• $35
• http://www.teresaanderson.com/seminar.html

Comments from attendees

"This was my first meeting -- glad I attended. I am going to give CS Live Services a try."

"Great to see real-world examples, and always fun to see new products."

"I found the info tonight helpful. Thank you for making me more graphically savvy!"

Photos from this Meeting

See the photos